PURCHASING GUIDELINES
A Commitment to Continuous Improvement is our ultimate goal by helping our customers eliminate the need to inspect incoming product and providing a product which meets and exceeds their quality requirements. We look for long term relationships or partnerships with suppliers. With the first order you are a partner and Integrated Value Services Ltd is only as good as our partners.
CORPORATE PURCHASING AUTHORITY
The supplier is to recognize that the Buyer is the only authorized Purchasing Agent of the Company and therefore is the only person within the Company that can commit Company resources or authorize changes that may affect costs, delivery or warranty of an order. Communications and interviews are to be conducted between suppliers and authorized purchasing agents. Any communication with other Integrated Value Services Ltd personnel must be conducted with the knowledge and approval of purchasing. All suppliers for contracted services are required to advise the Buyer of estimate prior to commencing work and also in case of price fluctuations.
PURCHASING POLICY
Every supplier is required to obtain a purchase order number from the Buyer. This number must appear on the packing list, invoice, acknowledgments and on skid or pallet identification accompanying the materials. On this purchase order will be listed an Integrated Value Services Ltd “item number” for each product purchased. In order for our receiving department to efficiently account for incoming items, it is important that this number accompany the same documents as listed above.
All invoices, for all locations, are mailed to:
P24, Allen Avenue,Oppst Oshoppey Plaza, Ikeja, Lagos State
QUOTES
Send original quotes to the purchasing agent with a copy to the requisitioner if other than purchasing. Integrated Value Services Ltd conducts ongoing cost management, we do not abandon the search for qualified vendors once we have established an approved supplier.
SAMPLE MATERIAL
Any sample or product to be received at Integrated Value Services Ltd at no charge is to be coordinated through the purchasing department. If payment is expected, obtaining a purchase order is absolutely essential.
TAX EXEMPTION
Since we are a manufacturer, most of the material purchased is exempt from sales and use tax. Exemption certificates will be sent only when requested by the supplier.
APPOINTMENT AND INTERVIEW POLICY
Hours are 8:30 A.M. to 4:00 P.M. Monday through Friday. Making an appointment is necessary to ensure no time is lost on your part or ours.
ENVIRONMENTAL PHILOSOPHY
Integrated Value Services Ltd maintains Material Safety Data Sheets (MSDS) on all necessary products. All purchased materials used in part manufacture shall satisfy current governmental and safety requirements for restricted, toxic and hazardous materials; as well as environmental, electrical and electromagnetic requirements and standards applicable to the country of manufacture and sale.
PERSONAL GIFTS OR GRATUITIES
Integrated Value Services Ltd realizes the importance of our suppliers, therefore, personal gifts are not necessary nor are any further expressions of appreciation.
SHIPPING AND RECEIVING
To eliminate any additional expenses or inconveniences, any alteration to the original contract should be acknowledged by purchasing prior to receipt. It is our policy that receiving can refuse shipments that have not been issued a purchase order. Unconfirmed early releases could result in a refused shipment.
RECEIVING HOURS PER LOCATION:
Integrated Value Services Ltd
P24, Allen Avenue,Oppst Oshoppey Plaza, Ikeja, Lagos State
Phone: +234 703 523 3842